HR ASSISTANT

Job description

Key Responsibility:

• Receive and process leave requests manually from various Business Units (BUs), ensuring all required information and approvals are obtained.

• Perform bulk uploading of leave entries into the HR system, maintaining accuracy and adherence to company policies.

• Conduct thorough cross-checking of all leave entries to identify and rectify any discrepancies or errors.

• Update employee records with leave resumption dates promptly and accurately.

• Generate and distribute regular leave eligibility reports to relevant stakeholders.

• Conduct detailed analysis of leave entitlements, identifying potential issues or areas for improvement.

• Respond to employee queries regarding leave balances, policies, and procedures.

• Assist in the preparation of monthly payroll by gathering and verifying necessary data, including attendance, leave, and any deductions/additions.

• Prepare and organize supporting documents for payroll processing, such as timesheets, leave forms, and other relevant records.

• Assist with other HR administrative tasks as assigned by the HR Manager or Senior HR Officer.

• Maintain confidentiality of all sensitive employee information.

Qualifications and Experience: 

Bachelor's degree in human resources or a related field.

Minimum 5 Years experience in an HR administrative role, with a strong focus on leave management and/or payroll support

Skills Required:

• Proficiency in HRIS/HRM systems (experience with bulk data uploading is highly preferred).

• Excellent command of Microsoft Office Suite, particularly Excel (for data analysis and reporting)

• HRIS/HRM Systems.

• General proficiency in Word and Outlook for communication and document creation.

• Advanced Excel skills for data manipulation, analysis, reporting, and creating supporting documents

• Specific experience and comfort with mass importing or uploading data into HR systems.

#LI-FA2