Internal Programs Senior Specialist

Job description

The Internal Programs Senior Specialist is responsible for assisting in the development of funding 
programs, managing the funding call process (including multi-stage reviews) and supporting the 
management of the internal grant portfolio.

Qualifications & Experience

Required Qualifications

A Bachelor’s Degree in related field, preferably with some work experience in university administration or a sponsor agency.

Required Experience

minimum 7 years of relevant experience.

Operational Responsibilities

• Support Line Manager in administration of University’s funding programs 

• Develop materials related to the preparation of funding calls and related activities. 

• Review proposal submissions for compliance and eligibility prior to technical reviews. 

• Assist with the internal and external reviewer process including identifying subject specific reviewers based on individual proposal topics. 

• Liaise between scientific review committees and applicants/grantees, e.g., synthesize feedback from review panels to applicants and grantees. 

• Design and solicit feedback from key constituents about current processes. • Ensure the operational effectiveness and efficiency of the process, including identifying and implementing process improvements. 

• Answer questions and track follow-ups to completion. 

• Assist with timely data collection and reporting for internal and external audit requests 

• Use appropriate reporting system to provide support and training to research end users to ensure adherence to developed processes and procedures. 

• Facilitate the smooth flow of paperwork and approvals, ensuring adherence to all institutional policies and procedures.

 • Maintain Internal Funding folders on KU network shared drives, ensuring clear and consistent record keeping.

• Facilitate the administrative preparation and initiation of agreements with External Collaborators 

• Support Line Manager and/or Director in preparation of materials for Research Council and other R&D related meetings. 

• Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly 

• Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed. 

• Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.

• Perform any other tasks assigned by the Line Manager.