Supervisor, Central Receiving

Job description

Internal Job Description

MAJOR DUTIES AND RESPONSIBILITIES

•    Provide oversight the assigned Clerk(s), Supply; Lead(s), Supply and/or Technician(s), Supply providing managerial guidance.
•    Act as the primary interface between the Manager, Operations and Distribution and the workshop managers.
•    Organise and prioritise daily work activities in the assigned store.
•    Ensure implementation and compliance with all warehouse directives within the workshops.
•    Monitor and control all supply transactions; ensure performance metrics are met or exceeded.
•    Prepare a weekly written report assessing workshop store’s activities and compliance to directives.
•    Ensure the timely delivery of spares to the workshops and maintain up-to-date SAP data entry on all transactions.
•    Coordinate with the customer service section for bi-weekly reconciliations within the workshops.
•    Identify trends in material supply levels and determine if action is required to prevent potential problems or stoppages in the workshops.
•    Assist in inventories.  Ensure prompt attention to the causative research of discrepancies.
•    Responsible for the collection and accuracy of the timesheets for those Supply employees working in the assigned workshop stores.
•    Responsible for scheduling employee leaves and vacations, with emphasis on maintaining continuous warehouse operations.
•    Monitor and order workshop stores equipment, office supplies, and any IT/safety needs
•    Promote continuous improvement, and generate fresh and innovative ideas to improve departmental policies and procedures.
•    Maintain security awareness and understanding of the vulnerability of stock within the stores.
•    Work with the Manager, Warehouse Operations and Distributions to resolve internal compliance issues.
•    Ensure accurate and effective document control is maintained; including filing and administrative 5S. 
•    Drive 6S. 
•    Maintain appropriate housekeeping standards as directed.
•    Be aware of the importance of physical security and the vulnerability of spares in the warehouse.
•    Perform “on-call” duties as assigned.

External Job Description

MAJOR DUTIES AND RESPONSIBILITIES

•    Provide oversight the assigned Clerk(s), Supply; Lead(s), Supply and/or Technician(s), Supply providing managerial guidance.
•    Act as the primary interface between the Manager, Operations and Distribution and the workshop managers.
•    Organise and prioritise daily work activities in the assigned store.
•    Ensure implementation and compliance with all warehouse directives within the workshops.
•    Monitor and control all supply transactions; ensure performance metrics are met or exceeded.
•    Prepare a weekly written report assessing workshop store’s activities and compliance to directives.
•    Ensure the timely delivery of spares to the workshops and maintain up-to-date SAP data entry on all transactions.
•    Coordinate with the customer service section for bi-weekly reconciliations within the workshops.
•    Identify trends in material supply levels and determine if action is required to prevent potential problems or stoppages in the workshops.
•    Assist in inventories.  Ensure prompt attention to the causative research of discrepancies.
•    Responsible for the collection and accuracy of the timesheets for those Supply employees working in the assigned workshop stores.
•    Responsible for scheduling employee leaves and vacations, with emphasis on maintaining continuous warehouse operations.
•    Monitor and order workshop stores equipment, office supplies, and any IT/safety needs
•    Promote continuous improvement, and generate fresh and innovative ideas to improve departmental policies and procedures.
•    Maintain security awareness and understanding of the vulnerability of stock within the stores.
•    Work with the Manager, Warehouse Operations and Distributions to resolve internal compliance issues.
•    Ensure accurate and effective document control is maintained; including filing and administrative 5S. 
•    Drive 6S. 
•    Maintain appropriate housekeeping standards as directed.
•    Be aware of the importance of physical security and the vulnerability of spares in the warehouse.
•    Perform “on-call” duties as assigned.