Officer, Depot

Job description

Job Purpose

 JOB PURPOSE:
To manage the ADNOC Aviation operations i.e. Depot, Hydrant & Into-plane operations at ADIA ensuring
receipt, storage and supply (refuelling) in a safe and efficient way, and in compliance with Industry and
company standards.

Job Specific Accountabilities (Part 1)

KEY ACCOUNTABILITIES:
Operations Management
Fuelling and Depot Operations
• Ensures that all product movements including receipt, storage and release are carried out in strict
compliance with ADNOC Distribution Aviation Operations Standards.
• Ensures that adequate stock of Aviation fuels (Jet A-1) are maintained as per requirement. Regularly
updates the daily and weekly fuel requirements to operations department manager.
• Updates the stock accounting on daily basis. Investigates product gains/losses and initiates action to
prevent abnormal discrepancies.
• Oversee and ensure that all fuelling operations i.e. fuelling/defueling of aircrafts are carried out in safe
and efficient manner and in line with ADNOC Distribution P&P and Aviation Operations Standards.
• Prepares and update Procedures & Work Instructions as per Aviation Operations Standards and
ADNOC Distribution requirements and ensure these are followed on site.
• Ensures all sales data is timely captured in system without any errors.

Resource Management & Planning
• Ensure sufficient resources are available to meet the day-to-day requirements.

Liaises with Aviation Maintenance Team regarding preventive maintenance, repair, modifications and
serviceability of all equipment.
• Ensures efficient work force planning and prepares Duty Rosters and annual leave program to ensure
uninterrupted fuelling operations with special attention to the peak hours and to periodical exercises
programmes.
• Keeps the team motivated and pro-actively addresses any issues related to staff morale, training, etc.

Job Specific Accountabilities (Part 2)

HSE & Risk Management
• Ensures that HSE Regulations and procedures are strictly always adhered to. All incidents and
accidents are timely reported and investigated. Takes necessary corrective actions to prevent any
future incidents/accidents.
• Maintains the site risk register and carries out Task Risk assessments for all site tasks and implements
the actions.
• Ensures compliance with all Airport Regulations, Company Policies/Procedures and Aviation Industry
Standards.
• Carries out task assessments and quarterly inspections to ensure smooth & safe operations and takes
proper corrective actions, where required.
• Ensure all recommendations from site inspections, audits, customers, etc are closed within the target
dates.
• Regularly conducts monthly safety meetings and toolbox talks with staff.
Quality & Compliance Control
• Ensures that all static & mobile equipment are regularly checked for Quality Control and for day-to-day
serviceability in accordance with ADNOC Distribution and Aviation Operations Standards.
• Ensure batch control and product traceability for all receipts and deliveries.
• All QC incidents are immediately reported, investigated in detail and corrective actions taken.
Customer Relationship Management
• Maintains close relationship with customers, airport authorities and other airport stakeholders.
• Seek regular feedback and takes appropriate action.
• Takes action to resolve all reported incidents, complains, etc. from airport stakeholders including airport
authorities, customers, ground handling agencies, etc.
• Coordinates with airport security to seek support in arranging airport security passes for ADNOC staff,
visitors and contractors.

Job Specific Accountabilities (Part 3)

Accountabilities
Supervision
• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job
and deliver the respective section objectives.
Budgets
• Provide input for preparation of the Section / Department budgets, assist in the implementation of the
approved Budget, and work plans to deliver Section objectives.
• Investigate and highlight any significant variances to support effective performance and cost control
Policies, Systems, Processes & Procedures
• Implement approved Section / Department policies, processes, systems, standards and procedures in
order to support execution of the Section’s / Department work programs in line with Company and
International standards.

Job Specific Accountabilities (Part 4)

Performance Management
• Contribute to the achievement of the approved Performance Objectives for the Section / Department in
line with the Company Performance framework.
Innovation and Continuous Improvement
• Design and implement new tools and techniques to improve the quality and efficiency of operational
processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line
with ISO standards in order to define intelligent solutions for issues confronting the function.
Health, Safety, Environment (HSE) and Sustainability
• Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability
guidelines in line with international standards, best practices and ADNOC Code of Practices.
Reports
• Provide inputs to prepare Section MIS and progress reports for Company Management.
5. COMMUNICATIONS & WORKING RELATIONSHIPS:
Internal
• Aviation Department
• HSE
• Internal auditors
External
• Airport staff and authorities
• Airline staff and authorities
• Contractors and Vendors
• External auditors

Minimum Qualification

Diploma in Marketing, Engineering. Business Management or equivalent.

Minimum Experience, Knowledge & Skills

6 years of similar experience, including at least 4 years in position of increasing managerial
responsibility

Revenues/ Budget: As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports: As per organization chart

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Work Environment

A/C Environment 50%
Outdoors 50%

Additional Details

Job Family / Sub Family: Supply Chain / Warehouse