Financial Collection Officer – Advocates and Legal Consultants Affairs

Job description

Nationality: UAE Only

Job field: Administration

Introduction

The Legal Affairs Department of the Government of Dubai (the “Department”) is seeking to recruit ambitious and qualified professionals within the Finance and Administrative Affairs Section, Support Services Department, to contribute to the follow-up and collection of fees and financial dues related to legal profession services, as well as the monitoring of payment, reconciliation, and related settlement processes, in accordance with the financial regulations, policies, and procedures adopted by the Department.

Key Duties and Responsibilities
 

• Provide financial support to the Advocates and Legal Consultants Affairs Department in following up on and collecting fees, fines, and financial dues related to the services and transactions provided by the Department, in accordance with the approved laws, regulations, policies, and procedures.
• Follow up on fees and financial dues related to the issuance, renewal, amendment, and cancellation of licenses for advocates, legal consultants, and their offices, as well as other related services and transactions.
• Review the financial aspects of transactions and applications submitted by advocates, legal consultants, and their offices, and verify compliance with financial requirements and payment of applicable fees and outstanding amounts before completing the relevant procedures.
• Follow up on the collection and payment of fines and financial amounts arising from violations related to advocates, legal consultants, and their offices, and monitor outstanding and unpaid amounts in accordance with the approved regulations and procedures.
• Communicate and coordinate with advocates, legal consultants, and their offices regarding fees, fines, financial dues, and payment procedures and deadlines, and follow up until payment is completed, in coordination with the Advocates and Legal Consultants Affairs Department.
• Record and update collection, payment, and revenue transactions in the approved electronic and financial systems, ensuring the accuracy and completeness of recorded data and information.
• Reconcile payment and collection transactions with the relevant transactions, data, and financial records, verify their accuracy, and follow up on any discrepancies or outstanding amounts.
• Coordinate with the Advocates and Legal Consultants Affairs Department and relevant organizational units to address financial discrepancies and observations related to fees, fines, and collection and payment transactions.
• Follow up on financial claims and notices related to fees, fines, and financial dues, and take the necessary follow-up actions in accordance with approved procedures.
• Prepare periodic reports on revenues, fees, fines, collected amounts, and outstanding financial dues related to the services and transactions of the Advocates and Legal Consultants Affairs Department.
• Prepare periodic statistics on the number and value of transactions, fees, fines, collected amounts, outstanding dues, and other relevant financial indicators.
• Prepare reports on financial observations and discrepancies related to collection and payment transactions, and follow up on the actions taken to address them in coordination with the concerned organizational units.
• Proactively provide improvement and development suggestions related to the responsibilities of the position, contributing to the enhancement of collection and financial follow-up procedures and improving service efficiency, and follow up on the implementation of applicable proposals in accordance with the Department’s approved procedures.
• Perform any other duties related to the nature of the position as assigned by the direct supervisor, Department Director, or Director General.
• Comply with the Department’s approved information security policies.
• Comply with all circulars issued by the Department regarding attendance and working hours to ensure that assigned duties are completed within the required timeframe and with the required quality and efficiency.

Educational Qualifications and Experience
 

• Bachelor’s degree in Accounting, Finance, or any related field.
• 3 to 5 years of professional experience in financial collection, revenue, accounting, or any related financial field.
   

Required Skills (Technical and Behavioral Competencies)
 

• Knowledge of the Government of Dubai financial system and relevant financial regulations, circulars, and procedures.
• Knowledge of procedures for collecting fees, revenues, fines, and financial dues and following up on payments.
• Knowledge of financial reconciliation and settlement procedures, with the ability to accurately review financial data and transactions.
• Proficiency in using approved financial systems and computer applications.
• Ability to prepare and analyze financial reports and statistics and follow up on financial observations and discrepancies.
• Strong analytical and problem-solving skills, with accuracy and attention to detail.
• Ability to plan, organize, manage time, and prioritize tasks.
• Effective communication and customer service skills, with the ability to coordinate with relevant organizational units.
• Ability to work effectively as part of a team and collaborate with others.
• Initiative, creativity, and innovation.
• Strong organizational awareness and commitment to the Department’s approved policies, regulations, and procedures.